FAQ area

Book authors
How long does publication of a book take?
How can I help to promote my book?
Should I include an index in my book?
Do I need to get permission to include images in my book?

Journal editors and contributors
Why are you reluctant to publish translations of books published in other languages?
Why are you reluctant to publish anthologies of essays?
How do I submit a proposal for a new journal?
How should my journal be structured?
Is the editor's royalty calculated on sales turnover or profit?
What is metadata in a journal article?
Can I include colour images in my article?
Who owns the copyright of journal articles?
Can contributors publish their articles elsewhere?
Can contributors publish their article open access?
Is access to subscribed content permanent, or must I renew the journal to keep access?
Is back volume access included in journal subscriptions?
What is your position on interlibrary loan?
What is your position on photocopying?
Do all contributors get a free copy of the journal in which they are published?
Can contributors get a free PDF version of their article?
Are instructors able to upload articles to their e-learning platform for the duration of courses?
How can I obtain a copy of my article for REF purposes?
Can contributors put their articles in their university repository?

General
What referencing technique should I use?
What criteria must I adhere to when writing my book or journal?
Can I include sketches or drawings in my book or journal?
What is Intellect's reviewing process?
Do editors/authors choose their own journal/book cover?
Which quotations need copyright permission?
Would instructors be able to download articles to their e-learning platform for the duration of their courses?
Is a license required for a library subscription to journals?
Is digital preservation available?
How do I obtain a copy of my journal article for REF purposes?
Can I obtain a desk copy of one of Intellect's books?

How long does publication of a book take?
From the date you submit your manuscript after two positive peer reviews, the process of producing a book takes approximately twelve months. For a more detailed breakdown of the publishing processes and their estimated lengths, please see the Authored Book Production Timeline which is featured within the information pack you will be sent by Intellect, after you have contacted us with a proposal.

How can I help to promote my book?
Here are a few suggestions on how to promote your book: mention the book in your e-mail signature, along with a link to our website; use your institution's website to promote the book; use JISCmail and other e-mail lists to inform your colleagues of your book; mention the book whenever you give a talk or presentation to peers; let us know if you are having an article published in a journal, so that we can enquire about advertising the book in the journal; submit an article for publication in an Intellect journal prior to book publication; submit an article for IQ Magazine.

Should I include an index in my book?
As the author, it is up to you whether you wish to include an index. If you would like to have an index, you can either provide it yourself, or we can recommend an indexer to you.

Do I need to get permission to include images in my book?
It is the author's responsibility to clear any rights or permissions for images that they wish to include in their book.

Why are you reluctant to publish translations of books published in other languages?
The main reason we do not publish translations is that we would like all our books to be peer reviewed in English and there may be the need to have the book edited by the author as a result of the feedback. In some cases the book may not be considered worth publishing if it gets a negative review. So we do not want to commission a translator to do the work and pay them when the book may not be suitable or require revisions by the author to bring it to the standard expected of our other books.

We accept submissions from non English speaking authors who need to deliver to us a manuscript in English in a satisfactory form if they wish to be published by us. In soime cases the submission may be in native language while the final submission still needs to be in English. We also sometimes publish articles in our journals in the original language as long as they have been peer reviewed in the original language.

Why are you reluctant to publish anthologies of essays?
Most researchers find their sources via online search, which is facilitated by metadata descriptions that accompany journal articles and increasingly books. However, there is one category of scholarly work that is gradually becoming obscure due to lack of metadata of its own, that is chapters of an edited compilation. Of course as a book a collection of essays would have its own metadata, that acknowledges the editor and provide a general description of the book. However, the individual chapters unlike journal articles are not provided with independent descriptions of their content via their own metadata that would allow them to be found. They are locked inside a book that gives them poor visibility to their potential readers.
For a longer answer and some solutions see, the Blog post

How do I submit a proposal for a new journal?
Go to the 'Publish with us' section of this web. You will then see the 'Submit a journal proposal' section with a link to the journal proposal form. Please fill this in and submit it to Sarah Cunningham. The development of a journal is normally done during a period of interaction by phone, e-mail and face-to-face meetings. However, this proposal form acts as a starting point for this conversation. We have tried to capture the main topics that need to be addressed, but please don't feel put off from using the questionnaire if you don't have answers to all of the questions.

How should my journal be structured?
Since each of our editors has their own ideas about how their journals should be structured, we are open to all proposals. However, the core of all our journals is a body of refereed, scholarly articles that make a contribution to the advancement of the academic area covered by that journal. With regards to articles, we are open to authors who use a variety of methods to share their ideas and work, such as polemical discourses, notes and queries, contexts and debates, short articles, research in development etc. You may also like to include a reviews section for books and any other relevant material for reference, such as films, artworks or websites, a reports section for conferences, seminars or exhibitions, and an interviews sections. It is also recommended that each complete journal volume should contain at least one editorial.

Is the editor’s royalty calculated on sales turnover or on profit?
Royalty will be based on sales even if the journal makes no profit. None of Intellect’s expenses are deducted from the net receipts. We pass on 10 per cent of all the money we get. We do not deduct any of our own costs from this. From the other 90 per cent we pay for copy-editing, typesetting, proofreading, printing and marketing, as well as the in-house design and project management. There is a widespread misconception that a publisher simply prints something. In fact the biggest cost for us is marketing, in order to bring the author’s work to as wide a readership as possible.

What is metadata in a journal article?
Metadata consists of seven pieces of information that must accompany each article, and without it, an article is not published. It is the responsibility of the author to identify the metadata that will be used by various indexing systems. The seven pieces of vital metadata are: the title of the paper; name of the author and their affiliation; abstract; keywords; author's biography; author's street and e-mail address; and references. For reports and book reviews, the list of required information varies slightly. Reports require: event title; author name; author addresses; and author biography. Book/ DVD/ film reviews require: full reference for book under review; ISBN/ISSN number; price; reviewer name; reviewer addresses; and reviewer biography. It is strongly advised that you send your article with the relevant information so tha the piece being processed by the publisher without any delay following the peer-review process.

Can I include colour images in my article?
Reproducing colour images, especially in digital, can be done at a fairly modest price. It is part of the service we provide to our editors, without raising the cost of the journal. Having up to four colour pages in our journals has become quite common. Having said that, a lot depends on the quality of the images. Not all images are suitable to be printed in colour. It sometimes takes quite a bit of consultation to find out whether an image will really enhance the quality of the journal. In the end, we reserve the right to make the decision whether or not an image is going to be printed in colour. On the other hand, if an editor wants to get images printed in colour against our advice, then we would be obliged to bill the journal for the colour pages.

Who owns the copyright of journal articles?
The author retains copyright of their contribution and grants Intellect an exclusive license to publish. Intellect requires an exclusive license in order to disseminate the contribution to the widest possible readership in both print and electronic format. The author may distribute or re-publish the contribution but may not use the format or designs of the contribution as it appears in the journal.

Can contributors publish their articles elsewhere?
If a book is written by you or edited by you then you do not need our permission to include in it an article also written by you. All you need to do is acknowledge the place where the article was first published. In addition to our contract with the editors we also have a contract with each contributor. This agreement specifies * The Author may distribute or re-publish the Accepted Contribution, but may not use the format and designs of the Accepted Contribution as it appears in the Journal. The Author is not permitted to print, post, or otherwise distribute the Journal’s PDF version of the Accepted Contribution. The Author will notify INTELLECT LTD of its intention to republish any part of the Accepted Contribution. The Author agrees to waive the exercise of these rights until after the Accepted Contribution has been published in the Journal and the Journal has been distributed, in either print or digital format. Further, the Author will assure that Issue and Journal are noted in any re-publication as the site of first publication of the Accepted Contribution. The Author retains all moral and proprietary rights that are not in conflict with the terms of this License. This includes ownership of all patent and trademark rights to any process or procedure, or any other form of intellectual property contained in the Accepted Contribution.* 

Can contributors publish their article open access?
Yes, please view Intellect's Open Access page for further details.

Is access to subscribed content permanent, or must I renew the journal to keep access?
Online access to a subscribed volume is perpetual and is not dependent on whether you renew your subscription. If you have online access to back volumes which is granted as part of an Intellect journals collection, then your back volume access for any volumes to which you don't have an existing subscription will expire if you choose not to renew the collection the following year.

Is back volume access included in journal subscriptions?
Institutional print and online and online only subscriptions include permanent access for the year/volume purchased only – back issue access is not included unless part of a collection. Discounted archive collections are also available when ordering seven or more back volumes; temporary back issue access is also available when you subscribe to a collection of seven or more journals. Please contact us for further information.

What is your position on interlibrary loan?
Institutions with a print subscription may share their copy of intellect copyright material via interlibrary loan system with others. Institutions with an online only subscription are not permitted to share their electronic copy nor are permitted to manufacture a print copy of intellect copyright material for the purpose of supplying a third party for instance via interlibrary loan system.

What is your position on photocopying?
Authorization to photocopy items for internal or personal use or the internal or personal use of specific clients is granted by Intellect Ltd for libraries and other users registered with the Copyright Licensing Agency (CLA) in the UK or the Copyright Clearance Center (CCC) Transactional Reporting Service in the USA provided that the base fee is paid directly to the relevant organization.

Do all contributors get a free copy of the journal in which they are published?
Yes, one copy is sent free of charge. Contributors may also purchase more copies at half their normal price. We also send free copies to editorial board members. 

Can contributors get a free PDF version of their article?
We are unable to supply a free PDF copy of articles due to contractual agreements with our partners that prohibit us from giving free access to published PDFs. Journals are made sustainable through subscriptions and “pay per view” purchases. Authors contribute to the long-term sustainability of a journal by encouraging their institutions to subscribe or, to at least, purchase articles on a “pay per view” basis. Our partners (EBSCO and IngentaConnect), who provide these services, demand that we do not undermine their efforts to sell electronic copies of journals by giving away free PDFs of published articles.

What referencing technique should I use?
For all stylistic enquiries, please refer to the Intellect style guide. The Harvard referencing system is the most commonly used and is our preferred system for journals. However, the books department are willing to consider other consistent systems: full details of the referencing requirements are included in the submission notes sent to book authors.

What are the criteria I must adhere to when writing my book or journal?
Submission guidelines will be included in the information pack you will be sent by Intellect, after you have contacted us with a proposal. These should cover most of the information you require to complete your work. There are also specific Notes for Contributors associated with each of our journals, which might be relevant only to the topic of that journal. There is a link to these notes from each of the journal pages on our website.

Can I include sketches and drawings in my book or journal?
Yes, you may include sketches and drawings in your journal provided they are supplied to us in an electronic format. It is important that they are created in a vector-based graphics program and not a bitmap graphics program; if you use the latter, the images will have jagged edges.

What is Intellect's reviewing process?
Anonymous referees, chosen for their expertise within the subject area, must review each book or journal article before they can be published. Referees are asked to comment on the comprehensibility and originality of the submitted manuscript or the article. There are four basic recommendations available to referees: accept and publish immediately; make minor revisions with a view to publication soon; make major revisions then rewrite and reassess; reject. Manuscripts or articles are sent to referees within four weeks of the initial stage and the return rate varies from two to eight weeks, although a return within four weeks is requested from referees. The process can be lengthy; due to the specialist nature of some articles, suitable referees can be difficult to find. A final decision is generally reached within three months, although it can often be less. After revisions and further reviewing of the articles in light of the recommendations made by the referees, most articles are accepted for publication within a further three months. A final version is then cross-checked and sometimes slightly edited before it is sent to the publishers. On average, the time from receipt of manuscript to publication is twelve months. However, it can vary from ten to eighteen months, depending on the number of alterations that must be made.

Do editors/authors choose their own journal/book cover?
Intellect’s graphic designers will be in charge of producing the cover for your book or journal. They have extensive experience and will complete the task swiftly and effectively. In general, authors and editors are very pleased with the result and we get very positive feedback about our covers. However, every now and then an author or editor is not satisfied with a design and in this situation it is important that you inform us as soon as possible as designs cannot be amended once the publicity fliers have been printed. Although full satisfaction cannot be completely guaranteed, we can assure you that a great deal of thought and care is put into the design of all book and journal covers.

Which quotations need copyright permission?
There is no answer that applies to all cases as it very much depends on the context. The British Academy and The Publishers Association have published a very useful guide to copyright entitled, ‘Guidelines for researchers and publishers in the Humanities and Social Sciences’ (April 2008) where the following instructions are taken from: Fair dealing with a work for the purpose of criticism or review, or that of another work or of a performance of a work, does not infringe any copyright in the work provided that it is accompanied by a sufficient acknowledgement. Some previous publishing industry assumptions - for example that taking up to 400 words is safe - are now unreliable. So, for example, an extract of 250 words from James Joyce’s Ulysses (less than one thousandth of the entire work) was held to be substantial on the basis of their unique and distinctive quality. Similarly, an extract taken from the musical work ‘Colonel Bogey’, consisting of some twenty bars and lasting only fifty seconds, was held to be a substantial part, because it was that bit of the music which the public would immediately recognise. Generally speaking, to be fair any excerpt or extract made from a copyright work must not be an appropriation of an entire work or of that part which would represent the substance of the author’s skill and labour. Lengthy extracts from another work have been allowed in one case where the court was satisfied that the purpose was purely to enable criticism to be made effectively, rather than simply to provide the same information as the original work and to compete with it. In many cases, the effect of good criticism and review is to increase rather than diminish the market for a work. Fair dealing with a literary, dramatic, musical or artistic work for the purposes of research for a non-commercial purpose does not infringe any copyright in the work provided that it is accompanied by a sufficient acknowledgement.

Are instructors able to upload articles to their e-learning platform for the duration of courses?
The SERU guidelines do not to refer to e-learning reserves specifically.  Nevertheless, it has always been the case that subscribers could add links to individual articles using their proxy server login system. Local storage of our PDFs in their repository system is not permitted. However, if you plan to store the PDFs just for the duration of the courses and not permanently we are happy to agree to this.

How do I obtain a copy of my journal article for REF purposes?
Intellect supplies the REF (Research Excellece Framework) system directly with free access to all journal PDFs. All an author needs to do is mention the DOI and other bibliographical information for their article. REF will not use a PDF file that is supplied by the author, as they will collect the article directly from the publisher in order to ensure its authenticity.

Can contributors put their articles in their university repository?
Currently all Intellect journals are subscription-based and offer Green Open Access self-deposit of the author’s post-print files. We define post-print as the version of the paper after peer-review, with revisions having been made but before copy-editing and typesetting have taken place; it does not allow for the deposit of Intellect’s proof or press-ready files. See this link  (http://www.sherpa.ac.uk/romeo/search.php?id=409&fIDnum=) for a comparison of our policy to other publishers. See Intellect's Open Access page for other options.

Can I obtain a desk copy of one of Intellect's books?

You can request an examination copy from our distributors University of Chicago Press. Full details of the conditions and how to get in touch with them are on their website, see link below.

http://press.uchicago.edu/books/instructors.html#desk

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