Privacy Policy & Cookies

Intellect Ltd (“we” “our” “us”) are committed to protecting and respecting your privacy. This privacy policy explains what data we may collect from you, how we collect it, and how we process it. By submitting personal data to our Websites, you consent to the collection, storage, use and disclosure of such data in accordance with the provisions of this privacy policy.

For the purpose of the Data Protection Act 1998 (the “Act”) the data controller is Intellect Ltd. of The Mill, Parnall Road, Bristol BS16 3JG, UK (registered in England & Wales under Company number 01849847).


Scope of this privacy policy


This privacy policy applies only to the actions of Intellect Ltd and you with respect to this and any other Intellect Ltd website. It does not extend to any other websites that can be accessed from our websites including, but not limited to, any links we may provide to social media websites. These will have their own privacy policies, which may differ from this one.


Data we may collect from you


We may collect the following Data from you, which includes personal Data:

  • The Data you provide when completing forms on our website for the purpose of subscribing to a service we provide such as newsletters, purchasing directly from our website, accessing free material, posting material on our website, entering a competition or promotion run by us, and when you report a problem with our website. Personal data we collect may include but is not limited to:
    • Your name, job title, profession, contact information such as postal address, email address and telephone number
    • Demographic information such as post code, preferences and interests
    • IP address (automatically collected – see Cookies)
    • Web browser type and version (automatically collected – see Cookies)
    • Operating system (automatically collected – see Cookies)
    • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected – see Cookies).
  • We may also ask you to complete surveys from time to time that we use for research purposes, although you do not have to respond to them
  • If you contact us we may keep a record of that correspondence
  • We also keep details of transactions you carry out through our Website such as the fulfilment of orders

Cookies


Our Websites may place small text files, known as ‘Cookies’, on your computer. We use Cookies, including Google Analytics cookies, to improve your experience of using our Websites and to improve our range of products and services. All Cookies used on our Websites are used in accordance with current UK and EU Cookie Law. Our Cookies do not identify you as an individual.

Before our Websites can place Cookies on your computer you will be presented with a message requesting your consent to set these Cookies. By giving your consent to the setting of these Cookies you are enabling us to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies. However, certain features of our Websites will not function fully or as intended.

Our websites may place the following Cookies:

Type of Cookie Purpose
Strictly necessary cookies These are cookies that are required for the operation of our Websites. They include, for example, cookies that enable you to log into secure areas of our Websites, use shopping carts or make use of e-billing services.
Analytical/performance cookies These cookies allow us to recognise and count the number of visitors coming to our Websites and to see how visitors move around our Websites when they are using it. This helps us to improve the way our Websites work, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies These are used to recognise you when you return to our websites. This enables us to personalise our content for you and remember your preferences.

You can also choose to delete our Cookies after they have been set in your browser; however, you may lose any information that enables you to access our websites more quickly and efficiently including, but not limited to, personalised settings.

You can learn more about cookies and how to manage them at https://www.aboutcookies.org/.

For more information on Google’s privacy policy, visit https://www.google.com/policies/privacy/

If you wish to opt-out of Google Analytics see https://tools.google.com/dlpage/gaoptout.


Our use of your Data


We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites. This does not include our affiliates, distributors and agents that may need such Data in order to carry out services on our behalf. For example, we may need to share your data with the University of Chicago Press, our book distributor, and Turpin Distribution, our journals distributor in order to fulfil book purchase and journal subscriptions. Any Data used by such parties is used only to the extent required by them to perform the services that we request.

All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998.

Specifically, your Data may be used by us for the following reasons. This includes, but is not limited to:

  • Internal record keeping
  • Improvement in our products and services
  • Transmission by email and occasionally by post (printed matter) of promotional materials that we think may be of interest to you
  • Contact for market research purposes, which may be carried out using email, telephone, fax or mail. Such information may be used to customise our Websites
  • In order to comply with any of our legal and regulatory obligations

We may also disclose and transfer your personal data in the event that we sell or buy any business or assets where it is necessary to disclose and transfer your personal data to the prospective seller or buyer pursuant to the sale.


Where we store your personal data


Data that we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the EEA, or if your data needs to be processed by the staff of our distributors or partners who may be engaged in the fulfilment of orders placed by you on our Websites, the processing of your payment details, and the provision of services. By submitting your personal data, you agree to this transfer, storing or processing. These countries may not have data protection laws equivalent to those in force in the EEA. If we transfer Data outside the EEA in this way, we will take all steps reasonably necessary to ensure that your privacy rights continue to be protected as outlined in this policy.


Links to other websites


Our websites may, from time to time, provide links to other websites, including social media sites. For example, we have links to Twitter, LinkedIn, Facebook and Google. We have no control over such websites and are not responsible for their content. This privacy policy does not extend to your use of such websites and you are advised to read the privacy policies of other websites before using them.


Your rights:


Accessing your Data

You have the right to request a copy of your personal Data held by us (where such Data is held). However, we may ask you to verify your identity before the request will be granted to ensure confidentiality. This service is free of charge for the first request but there may be an administration fee for subsequent requests. We will provide you with the information within one month of your request unless your request is particularly complex, in which case it may take up to a further two months. We will inform you if this is the case.

Rectifying your Data

You have the right to have your Data rectified if it is incorrect in any way. We will rectify your Data within one month of you notifying us, unless your request is particularly complex, in which case it may take up to a further two months. We will inform you if this is the case. We will also notify third parties to whom we have disclosed your Data of the rectified Data, unless it is impossible or involves disproportionate effort to do so.

Unsubscribing from marketing

You have the right to ask us not to process your personal data for marketing purposes. We will inform you at the point of collecting your data if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by choosing not to at the time of collection or at any other time subsequently. You can also exercise the right at any time by contacting us at mailto:info@intellectbooks.com and asking us to cease contacting you for such purposes.

Your right to erasure (your right to be forgotten)

You have a right to have your personal data erased and to prevent processing in specific circumstances, including:

  • When your personal data is no longer necessary in relation to the purpose for which it was originally collected/processed
  • When you withdraw consent
  • When you object to the processing and there is no overriding legitimate interest for continuing the processing
  • Your personal data was unlawfully processed
  • Your personal data has to be erased in order to comply with a legal obligation

If we have disclosed the personal data in question to third parties, we will inform them about the erasure of the personal data, unless it is impossible or involves disproportionate effort to do so.

However, the right to erasure does not provide an absolute ‘right to be forgotten’. We may refuse your request to be forgotten in certain circumstances, such as:

  • To exercise the right of freedom of expression and information
  • To comply with a legal obligation for the performance of a public interest task or exercise of official authority
  • For public health purposes in the public interest
  • Archiving purposes in the public interest, scientific research historical research or statistical purposes; or
  • The exercise or defence of legal claims

An example:
A search engine notifies a publisher that it is delisting search results linking to a news report as a result of a request for erasure from an individual. If the publication of the article is protected by the freedom of expression exemption, then the publisher is not required to erase the article.


Security


We have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via our Websites.

If password access is required for certain parts of our Websites, you are responsible for keeping this password confidential.

We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk.


Changes to this privacy policy


We reserve the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on our Websites and you are deemed to have accepted the terms of the privacy policy on your first use of our websites following the alterations.


Children's Privacy


Protecting the privacy of the very young is especially important. We neither knowingly solicit nor collect personal information from or about children, nor do we knowingly market our products or services to them.


Questions and complaints


If you have any questions or complaints concerning our privacy policy you may contact us by email at mark@intellectbooks.com or write to The Legal Department, Intellect Ltd, Parnall Road, Bristol BS16 3JG, UK.

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